Auto fleet management is a very critical process that needs alertness and professionalism. There are very important tips that could help you manage your vehicle fleet management in the easy way.

The first thing that you need to do is to invest in the right auto fleet management software program. Do not go for the cheap programs but choose a program that is offering an adequate level of features as well as reasonable price. Check the reviews about the program and choose the one that other people had tried before.

Do not go for the program that only displays and manages small amount of data but, choose a one that manages a large amount of data and that have the option to display the amount that you only needs. It is very important that your auto fleet management system has the ability to track vehicle maintenance, driver name, driver license renewal, car number, plate number, chassis number as well as the engine number. The vehicle also should have the ability to create reports and records all the maintenance processes carried out on a specific vehicle.

In order to manage a vehicle fleet in a right way then you need to have the biggest percent on road while the smallest percent should stop for maintenance at the same time. This means that if you have twenty vehicles running then you should not have more than 2 to 3 cars in maintenance at one time so; the other vehicles can cover the shortage.

Auto fleet management should be carried out smartly and this means that you should be flexible in setting the maintenance dates of different vehicles. If the maintenance date of the vehicle will arrive while the vehicle is en route then, you should consider applying the maintenance before or after the trip. This should be judged according to the status of the car and the importance of the trip.

If you are interested in Auto Fleet Management then you would love my asset maintenance guide, download it now for FREE at http://readyasset.com/index.php/free-guide.html

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There are a lot of businesses today that depend heavily on transportation. Take for example: Trucking business. This kind of business happens in companies that usually distribute products all over the place. Occasionally, these businesses can find flaws in their management of trucks. That is why a new technique in managing vehicle fleet has been on the rise in the market.

This kind of managing vehicles is called Fleet Management. This includes monitoring vehicles such as trucks, cars, vans and other kinds of vehicles. It also has a range of functions that could effectively manage your vehicles such as vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, fuel management and health & safety management.

Fleet Management is also a very good function that drives companies that rely heavily on transportation to decrease or, if possible, to take away the risks connected with the vehicles involved. It can also help in the widening of productivity. Since the vehicles are effectively managed, the owners can track the transportation cost and can find ways to minimize it the next time they would release the vehicles again for delivery purposes. This kind of management can not only effectively deliver more improvement in the company, but also, it can make things flow more efficiently.

There are two types on how to deal with fleet management. One, it might be done in an indoor fleet management department or, two, in an outsourced fleet management provider. However, this has only one basic function in all of the systems involved: the vehicle tracking component.

But let us not go deeper into that because it might make things seem more complicated when it is more than easy to acquire this kind of system. What companies only need is fleet management software that can be used as a guide that puts everything into its proper place. This software enables everyone in the managing team participate by accomplishing particular tasks in the process. These tasks include every operation involved, from vehicle attainment to vehicle culling. It also includes functions such as driver profiling, trip profiling, dispatch, vehicle efficiency, but it actually depends on the capability of the software.

It is now better to see a company more organized in terms of their usage of vehicle since it does not only minimize their expenses, but also, it can widely help in the environmental aspect of our world. Less gas emission means better air.

Jill Andrew

Some of my interests include rc helicopters and boats, sunglasses, treadmills, UFC and MMA fighting. After years of working in some form of inventory control I am writing about my knowledge and passions. For more info Click Here or go to http://www.bestcommercialwarehouse.com

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Publish Date: 06/25/2010

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There is a curse: may you live in interesting times and that certainly describes the current environment for the fleet management industry. The world is changing in terms of technology and legislation, meaning the provision of effective fleet management software has never been of greater priority to any business.

So what can we expect over the next few years? Any attempt at crystal ball gazing must be fraught with difficulties. The world is changing, but even the experts can not be certain how. Nevertheless, there are certain factors that we can expect to become increasingly significant in the near to medium term.

Tough emissions laws will put pressure on all companies that make extensive use of company cars. This emphasis will come hand in hand with a growth in the choice and performance of so-called eco conscious cars. If a company can highlight a commitment to sustainability in terms of its fleet usage, that can have a positive effect on the corporate image. With greater health and safety requirements and increased usage by local authorities of speed cameras, all aspects of utilisation will come under enormous scrutiny.

All of these by themselves put increased emphasis on management and enhance requirements of any fleet management software. However, the major area in which software can prove its worth comes in the biggest challenge facing any corporation in the short to medium term: namely cost and it is here that improved fleet management software really does demonstrate its value.

The recession has been tough on companies, but ironically as the government prepares to announce the official end of ‘recession Britain’ the worst is yet to come. This is because we are about to feel the hang over effects of the quantitative easing programme which has kept the country solvent throughout 2009.

Costs will rise in a number of areas including fuel, tax and compliance. That means that the provision of effective fuel management software has never been a higher priority to companies.

This can help in a number of ways. A good software package can include a fuel optimiser which might identify the most fuel efficient cars on the market. It can also enhance utilisation by pin pointing the location of all vehicles at any one time and flag up when vehicles become available for use within the organisation. It can also flag up which vehicles are in need of servicing and speed up the time consuming process of data entry.

However, equally as important as the fleet management software system itself is its implementation. Here, the software companies increasingly offer improved consultation services to insure the package blends seamlessly with your unique corporate requirements.

Dom Donaldson is a business expert. Find out more about Fleet Management Software at Fleet Management Software and the services offered from My Company Fleet.

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Publish Date: 06/08/2010

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As a new year quickly approaches, it’s an ideal time to review current policies that your company has in place. I can’t think of a policy that can help your fuel management program better than reviewing what you are doing now for fleet fueling. And if you don’t really have a policy, now is the time to start your fleet fueling program.

Establishing a fleet fueling policy makes sense. After all, fuel is usually the single largest variable expense for a fleet of any size. A fleet fueling policy-carefully planned, implemented and enforced can be a company’s most effective tool in the battle to reduce unnecessary overspending. In this day and age, saving money and cutting costs are a great way to survive and to add to your company’s bottom line.

We have talked about fleet fuel cards before, and the electronic capturing of fueling data at the pump through the use of electronic fleet fuel cards. By doing this, fleet managers now have timely, accurate data they can use to battle waste, abuse, theft and fraud. It is a very important tool in helping to control your fleet fuel spend. People are always surprised to learn that, on average, over 1.5 percent of a company’s fuel budget is lost to fuel theft. We are talking about the kind of fuel theft that happens when employees at your company steal fuel from you. Employee theft accounts for 81 percent of the fuel that’s stolen. The other 19 percent of the time, an outsider is stealing from you through siphoning or using your fleet fuel card without proper authorization.

If a driver makes a purchase outside parameters set by the fleet manager, such as when a driver buys premium rather than regular gasoline, this information is recorded instantly and appears on a regular billing statement along with the individual driver and vehicle number. Through the use of tools like exception reporting and purchase alerts, fuel managers can enforce cost-saving policies quickly, not weeks after the fact. Hours make differences, and as a fleet manager, you want to be able to quickly enforce your fleet fueling decisions.

We have all heard of management by exception, and when you’re dealing with hundreds to tens of thousands of fleet fuel transactions, it is really the best way to go. For many, highlighting problem areas is a very cost-effective, accurate and efficient way to implement, manage and enforce a successful fleet fueling policy. With exception reporting, fleet fueling information is funneled through the company’s policy parameters and is sorted to show where, when and by whom fleet fueling policies are being disregarded.

Glen Sokolis
President
Sokolis Group
Fuel Management & Fuel Consulting
Industry Expert
http://www.sokolisgroup.com
gsokolis@sokolisgroup.com

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Publish Date: 05/27/2010

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If you are involved in vehicle fleet management, or are responsible for the efficiency and effectiveness of a fleet of vehicles, then you will know only too well what a complicated business it can be. Fortunately, sophisticated vehicle tracking systems, GPS devices that provide detailed vehicle information can be used to monitor, manage and significantly improve fleet performance.

Anyone who has ever had the task of overseeing a fleet of vehicles will know full well what a tough job it can be. Whether you are responsible for 2 or 102 vehicles a fleet manager’s job has never been easy. There are an enormous number of vital considerations that you need to take on board. Matters as important as health and safety, financing, maintenance, fuel efficiency, driver performance and exact vehicle location all conspire to make fleet management an incredibly complex task.

It’s usually the case that the larger the fleet the bigger the headache. However, life needn’t be so hard: these days there’s a professional, popular and highly effective way of not only making your life easier, but also making your fleet more accountable, more efficient and more profitable in the process. The answer lies with vehicle tracking systems.

Have you considered the many benefits of employing Vehicle Tracking? GPS car tracking and vehicle tracking systems accurately monitor, measure and analyse vehicle and driver performance in real time. From teams of sales reps, fleets of heavy goods vehicles, taxis, ambulances to pool cars, tracking systems provide you with instant and easy access to all the information you need to make informed fleet management decisions.

There’s a whole range of information that can be collected to inform and strengthen your decision-making. Equipped with vehicle tracking information, mission critical diagnostics such as location, speed, timings and even detailed analysis relating to driver behaviour including idling time, braking and acceleration mean you are able to manage your fleet with far greater efficiency.

Take control of your fleet with vehicle tracking and car tracking.

The pressures on your bottom line are many: inefficient driving, poor route planning, equipment failure and congestion, just to name a few. One of the biggest threats to the cost effectiveness of any fleet however, is the unauthorised use of your vehicles by staff for private purposes.

Irresponsibly regarded by some as a case of ‘what the eyes don’t see, the heart doesn’t grieve over,’ the costs to business of unauthorised use runs into the millions of pounds every year. How about using van tracking to make sure that your company isn’t one of those contributing to that figure?

If staff are just ‘borrowing’ a van or a car then you want to know all about it. Armed with the appropriate data you are in a position to take the appropriate action. Don’t get left in the dark and allow people to abuse your property behind your back. It’s your investment, your responsibility and your right to do what you need to do to protect your business. Wear and tear, out-of-hours accidents, unnecessary fuel consumption, and tax and insurance issues all contribute to increased costs and lower ROI.

Use vehicle tracking to protect your company against the risk of drivers using your vehicles for unauthorized personal use.

Kent Stabler – Marketing Manager – Chameleon Direct are suppliers of GPS tracking devices, hands free car kits and speed camera detector equipment. Our vehicle tracking aims at helping you manage your fleet management more effectively. With over 1 Million UK customers Chameleon Direct also provide hands free installation services.

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Many GPS fleet management systems also allow you to disable your vehicles to prevent theft, as well as tracking with minute-by-minute pinpointing if a vehicle should be stolen. This capability alone will qualify your fleet for a discount on the insurance rates charged by most leading insurance companies.

Many of these capabilities of GPS fleet management systems will also allow you to monitor and coach driver behavior. The reports available for instant download can be used to coach drivers in achieving better response times, more efficient travel routes, greater fuel efficiency, safer driving habits, and more. This is a wonderful contribution to the efforts of many organizations to improve employee productivity. You will have the added opportunity to improve vehicle productivity, extend vehicle life, and operate the vehicles in the fleet in ways that help to protect the environment with the various benefits of GPS fleet management.

If, for example, you notice when you monitor the vehicles leaving the garage each morning that most of the vehicles travel the same route for the first eighteen miles, but one driver takes a different route, not only is your curiosity engaged, but you wonder why this is happening. Further investigation reveals that this particular driver takes the same route every day. As you review the reports from your GPS fleet management system, you discover that this driver is your most productive driver and reaches his first stop first with uncanny consistency. You decide to download a customized report that shows the progress of each vehicle on a minute-by-minute basis. Your analysis reveals that while the other drivers spend 37 minutes idling in traffic, your lone wolf is making uninterrupted progress toward his first destination. GPS fleet management has demonstrated a way to increase efficiency and reduce costs.

GPS fleet management will make your life easier. It can help you:

- track all movements of every vehicle and maintain a full history on the movements of every vehicle

- monitor driving habits for use in coaching drivers in achieving greater efficiencies and saving fuel, time and costs

- manage maintenance of the fleet with greater ease

- protect vehicles against theft or find them quickly if stolen

- improve employee productivity

- manage vehicles for greater efficiency and longer life.

For a small investment in the GPS device, a minimal monthly monitoring fee, and a few minutes for installation, you can be saving time and money instantly. Most companies that install GPS fleet management equipment find that they save enough in the first 90 days to pay for equipment, installation and the first year of monitoring.

For more information about GPS fleet management, get the free report “7 Ways Your Company Can Save Thousands of Dollars With GPS Fleet Tracking.” Many companies have substantially increased their revenue and lowered their costs by installing a GPS tracking system for their fleet. To calculate the ROI for your company in under 30 seconds, see the Fleet GPS ROI calculator.

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Managing any fleet of vehicles is a complex and stressful job. The larger the fleet, the more valuable the cargo, or the more critical the fleet to business operations, the more stressful the management task will be. If you manage a fleet of vehicles of any size you need to know that GPS fleet management makes your life easier.

You might know that GPS fleet management equipment allows you to see (on your laptop) exactly where every vehicle is at a particular point in time. But do you know that this same equipment also maintains a complete history for each vehicle of where, when and how that vehicle has traveled over any time-frame? If you notice an anomaly at any time, you can download a report of the history of each appropriate vehicle and analyze the cause for the anomaly and determine what corrective action is appropriate.

You probably know that GPS fleet management equipment allows you to watch your computer screen and see movements of your vehicles in “real time” in order to monitor everything that is happening with your fleet. You might not know that GPS fleet management equipment also allows you to receive alerts or historical reports when drivers are speeding, idling, stopped, traveling, moving outside a predefined area or driving unsafely in a number of other ways. You can also track driving habits that negatively affect fuel efficiency or the useful life of the vehicle.

If you choose a GPS fleet management system that includes a maintenance scheduling system, you will be able to keep track of maintenance needs of each vehicle organized into an easy-to-read report whenever you want an update. This feature of the GPS fleet management system also alerts you to a number of maintenance problems when they begin instead of when the vehicle breaks down at an inopportune time.

GPS fleet management will also help you save a bundle of money and run your fleet in ways that are environmentally friendly. You can monitor fuel mileage reports and compare the data to maintenance schedules and engine tuning details. You can compare fuel mileage with actual routes traveled by individual vehicles and/or drivers.

For more information about GPS fleet management, get the free report “7 Ways Your Company Can Save Thousands of Dollars With GPS Fleet Tracking.” Many companies have substantially increased their revenue and lowered their costs by installing a GPS tracking system for their fleet. To calculate the ROI for your company in under 30 seconds, see the Fleet GPS ROI calculator.

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As a fleet manager you have probably experienced an afternoon or evening when you were asking, “Truck 27, Where Are You?” You’ll never ask that question again when your trucks are equipped with mobile GPS. This simple device, installed in just seconds, allows a fleet manager to know the exact location, speed, and status of every truck you have on the road (and the ones in the garage).

From your central monitoring computer, you can track the movements of every truck all day. And when you arrive in the office in the morning, you can review the movements of any trucks overnight. Have you ever thought a particular truck was racking up far more mileage than it should? Would you like to be able to prove that two of your employees are using that truck every weekend as a moving van for their moonlighting business? With mobile GPS you can track where every vehicle has been driven since installation of the system.

Have you wondered why Truck 36 seems to take longer to reach local destinations than other trucks and drivers? With mobile GPS in the truck, you can prove that the drivers are taking the longest possible route to each destination and stopping at home for a very long lunch.

Or perhaps you think several of the trucks are using too much fuel for the miles they are putting on the odometer. Mobile GPS in the truck would tell you that they are meeting in the parking lot of an empty warehouse for card games every afternoon, leaving the trucks idling so nobody will know.

Mobile GPS will certainly provide all the ammunition you need to prove that you have a few slackers on your team or that your vehicles are being used after hours by some enterprising drivers. But there are also many positive results you can achieve with this technology. For example, by monitoring routes taken by your drivers, you can help them identify more fuel-efficient or faster routes. You can reduce fuel use and cost, reduce carbon emissions, and increase the productivity of these drivers.

Instead of walking the garage at the end of each driver’s run to note mileage and make other checks of the vehicle, you can automate the data gathering with a mobile GPS system. Then you can use that time to analyze the information and still get home in time for supper. As you analyze the information the system will gather about your vehicles and your drivers you will be able to reduce costs, improve driving safety and fuel-efficient driving habits, improve productivity, improve customer satisfaction, maintain vehicles more efficiently, extend the life of vehicles, and protect your drivers and your vehicles from theft and other dangers.

Consider, also, this very different benefit of a mobile GPS system in your fleet. At 10 am, you notice that the truck 12 is sitting on the side of the Interstate, but shows no indication of a vehicle problem. You assume the driver has pulled over to check something. You continue to monitor, noting that the truck has not moved at 11:30. You try to call your driver and he does not answer the phone. You continue to monitor and call until noon. By this time, you are concerned. Using your tracking system, you locate a truck returning to the garage that is about 10 miles beyond the location of truck 12. You call the driver and ask her to stop and check on truck 12. You continue to monitor the arrival of truck 16. Within a minute you receive a phone call from the driver of truck 16 informing you that the driver of truck 12 is in bad shape and appears to have suffered a stroke. She has called 911 and will accompany the driver of truck 12 to the hospital and remain there until his family arrives. You then call the driver’s wife, and take a van to deliver another driver to complete the run for truck 12, pick up the driver of truck 16 and take her back to her truck (unless she followed the ambulance with it), and return to the hospital to wait with the driver’s wife. Mobile GPS saves a life and keeps a delivery on schedule.

Mobile GPS in every vehicle in the fleet can save money, save time, increase productivity, reduce fuel usage and carbon emissions, reduce your management time, protect your vehicles, and even save the life of a driver. All things considered, don’t you need mobile GPS for your fleet?

For more information about mobile GPS, get the free report “7 Ways Your Company Can Save Thousands of Dollars With GPS Fleet Tracking.” Many companies have substantially increased their revenue and lowered their costs by installing a GPS tracking system for their fleet. To calculate the ROI for your company in under 30 seconds, see the vehicle GPS ROI calculator.

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The rising cost of fuel will force many companies to re-assess budgets and costs, so fleet management will become a central tool for managing consumption. Global Positioning Systems (GPS) have become an essential commodity for vehicle management services that allow companies to efficiently manage the journeys, journey times and locations of their drivers.

It is conceived that this service can considerably help companies, trying to balance the rising costs of fuel with a competitive service, to maintain their edge.

Trimming the Fat in Operational Costs with Fleet Management

If you’re a company that has an extensive list of vehicles under your control there is an essential value in employing a fleet management system. Not only does an active fleet policy give you the control over monitoring your drivers and where your vehicles are, it also allows for better operational management.

‘Trimming the fat’ in operational costs has become a key focus since the cost of fuel began to rise again. Fleet management services also offer expenses and cost control as well as risk management and duty of care. This can save thousands of pounds in the long run and help the business run more efficiently in the processes.

Keeping You in Control of Your Business

Keeping you on the road by providing professionally sourced vehicles that can steer your company in the right direction, vehicle management also allows you to keep track of your vehicles and improve the efficiency of their operating costs so you might not feel the pinch of rising fuel prices quite as much.

Fleet Management is a service which grants small and large companies that depend on transportation in their business to eliminate or reduce the liabilities related with vehicle investment.

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THis is a good article that touches on the benefits of using GPS fleet management technology to bring cut down on the costs of operating a fleet.  Many businesses that have 3 or more company vehicles that are used regularly can really save on their costs of running their vehicles for their business.  Many fleet owners will be interested in technology that makes it easier to manage their vehicles and know exactly where their costs are going.  Read on for more on this topic.GPS fleet management is an amazing piece of technology. Thanks to GPS tracking, work is more efficient and cost cutting has become easier. Both businesses as well as customers find themselves indebted to this technology that is easily available today.

GPS has become among those who are involved in fleet management. Anyone owning many vehicles and putting them to use everyday has seen how effective the this system is while to a lay man it may still seem like a piece of technology that is rarely necessary or useful.

Let us take a closer look at its advantages:

Fuel prices today seem to soaring high. With a GPS tracking system in place, one can assess the efficiency of ones driving as well as how much fuel is being consumed by the vehicle. It also helps the company have an eye on the vehicles location at all times, thus letting the company allocate work to any vehicle that is closest to the area in which work is required, ultimately saving on both time and fuel. Your service will be swift and well accepted by customers.

Probably the best use of this technology lies in the fact that it always tracks the location of the vehicle. Thus in case of a robbery, you can be sure to get back your vehicle while the tracking system is still in place.

Other helpful technology like geo-fencing will alert the owner of the fleets if any of his vehicles happen to pass through any virtual boundary. This can help a fleet manager rest in peace knowing that the fuel and services of the drivers are being used strictly for work purposes.

GPS fleet management systems will also have an effect on your insurance. Insurance companies trust the GPS tracking system and this helps to reduce your bill considerably since they believe that vehicles with this systems are less prone to both accidents and thefts.

If you are looking to cut costs and be efficient in your business world, invest in a GPS fleet management system. You will see much wisdom in it after a month of use. It will keep your fleet of vehicles protected.

The author is a GPS expert and writes on GPS Fleet management services, such as http://www.fleetmatics.com

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